[00:00:02]
OKAY, COUNSELOR, WOULD YOU PLEASE. OKAY. WELCOME, COUNSELOR, TO THE COUNCIL.
[E. Call Meeting to Order]
TOWN COUNCIL MEETING FOR MONDAY, MARCH 24TH. PLEASE JOIN ME STANDING FOR THE INVOCATION.DEAR HEAVENLY FATHER, WE THANK YOU SO MUCH FOR BRINGING US TOGETHER. WE THANK YOU FOR THE THE CITIZENS AND THE TOWN WE HAVE THE PRIVILEGE TO LEAD. WE ASK THAT YOU BE WITH OUR THOUGHTS AND OUR ACTIONS TONIGHT.
WE PRAY THAT YOU BLESS OUR STAFF OR OUR POLICE AND FIRE FIREMEN.
BE WITH THE RESIDENTS IN EVERY DECISIONS WE MAKE TONIGHT.
GIVE US WISDOM AND CLARITY OF PURPOSE. IN JESUS NAME WE PRAY.
AMEN. PLEASE JOIN ME. STANDING FOR THE PLEDGE OF ALLEGIANCE.
ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL.
[F. Announcements and Acknowledgements]
OKAY. THE FIRST ITEM IS ANNOUNCEMENTS AND ACKNOWLEDGMENT. PURSUANT TO TEXAS GOVERNMENT CODE SECTION 551 .0415.MAYOR AND COUNCIL AND STAFF MAY REPORT ON VARIOUS ITEMS LISTED ON THE AGENDA.
I JUST WANT TO THANK THE STAFF AGAIN, AND JEFF AND CARRIE AND EVERYBODY ELSE IS INVOLVED IN THAT.
THE PARKS DISCUSSION. AGAIN, JUST THANK YOU FOR YOUR WORK.
ANYBODY ELSE STAFF DURING THE ANNOUNCEMENT TO MAKE? YES, MAYOR. I HAVE QUITE A FEW. THE TOWN IS CURRENTLY ACCEPTING APPLICATIONS FOR VACANCIES ON VARIOUS BOARDS AND COMMISSIONS.
THE DEADLINE TO APPLY IS MONDAY, MARCH 31ST, 2025 AT 5:00 PM.
EARLY VOTING FOR THE MAY 3RD, 2025 GENERAL ELECTION WILL BEGIN ON APRIL 22ND.
EARLY VOTING AND ELECTION DAY VOTING WILL BE HELD AT TOWN HALL.
TO 2 P.M.. THE DORIS PADGETT PUBLIC LIBRARY HOSTS STORYTIME EVERY WEDNESDAY MORNING AT 1030, AND THE DORIS PADGETT PUBLIC LIBRARY IS ALSO GOING TO BE HOSTING ITS ANNUAL SUNNYVALE FAIR THIS SATURDAY, MARCH 29TH FROM 10 A.M. TO 3 P.M. AND THAT'S ALL I HAVE.
OKAY. THANK YOU, MISS RAMSEY. ANYONE ELSE? OKAY, SO I'M GOING TO CLOSE THE ANNOUNCEMENT.
IF THERE IS ANYONE WHO WOULD LIKE TO COME FORWARD AND SPEAK TO THE COUNCIL, YOU MAY DO SO AT THIS TIME. NO ONE IS COMING FORWARD, SO I'M GOING TO CLOSE THE PUBLIC COMMENTS. THIS IS THE TIME FOR RECOGNITION, PRESENTATION OR RECOGNITION OF THE TOWN FOR RECEIVING A PLATINUM AVA DIGITAL AWARD
[H. Recognitions]
FOR THE 2023 ANNUAL REPORT. NOW I KNOW DOROTHY IS HERE.MAYOR GEORGE AND COUNCIL, I JUST WANT TO INTRODUCE DOROTHY WHITE.
SHE'S THE ASSISTANT VICE PRESIDENT AND OVER PUBLIC SECTOR PRACTICE, AND ALSO THE ACCOUNT MANAGER FOR NUMEROUS MUNICIPALITIES FOR COOKSEY COMMUNICATION, INCLUDING THE TOWN OF SUNNYVALE. SHE IS THE FORMER COMMUNICATIONS DIRECTOR FOR THE CITY OF GARLAND FOR A VERY LONG TIME, AND WE'RE BLESSED TO HAVE HER SKILLS AND EXPERTISE WORKING WITH US AND THE REST OF THE COOKSEY TEAM.
SO I'M REALLY EXCITED AND I'LL TURN IT OVER TO DOROTHY.
GOOD EVENING. THANK YOU VERY MUCH. IT IS MY PLEASURE TO WORK WITH THE TOWN OF SUNNYVALE.
IT IT'S A GREAT JOY TO DO THE WORK THAT WE DO WITH YOU.
SUNNYVALE'S 2023 ANNUAL REPORT. NOT THE ONE WE JUST PUBLISHED.
THIS IS AN INTERNATIONAL COMPETITION THAT RECOGNIZES EXCELLENCE BY CREATIVE PROFESSIONALS RESPONSIBLE FOR THE PLANNING, CONCEPT, DIRECTION AND DESIGN OF DIGITAL COMMUNICATIONS.
SO THIS IS FOR THE EE VERSION OF THE YOUR ANNUAL REPORT.
THE AVA DIGITAL AWARDS IS ADMINISTERED AND JUDGED BY THE ASSOCIATION OF MARKETING AND COMMUNICATION PROFESSIONALS, ONE OF THE OLDEST, LARGEST, AND MOST RESPECTED EVALUATORS OF CREATIVE WORK IN THE MARKETING AND COMMUNICATION INDUSTRY.
[00:05:01]
IT IS MY HONOR AND PLEASURE TO PRESENT THIS TO YOU ALL.RIGHT HERE IS A REAL PLATINUM. YEAH. IT'S GOOD.
IT'S A REAL PROBLEM. OF COURSE. OF COURSE. YOU GO BEHIND DOROTHY HERE.
PLASTICKY, PLASTICKY. IT'S NOT PLASTIC. THE REAL DEAL.
REAL PLATINUM. WOW. OKAY, OKAY, SQUEEZE IN THE MIDDLE HERE.
OKAY. THERE YOU GO, MARK. PLEASE SAY CHEESE. OKAY, OKAY.
ANOTHER ONE. YEAH. BECAUSE YOU GOT TO GET MY PHONE SO I CAN DOWNLOAD IT.
OKAY, GREAT. 123. THREE. YES. AWESOME. THANK YOU.
THANK YOU. THANKS. THAT IS NICE. WOW. GREAT ONE.
THANK YOU. THANK YOU. HERE YOU GO. OH, GOSH. YOU'RE REALLY GOING TO DO IT? CONGRATULATIONS. THANK YOU. I WILL. THAT SOUNDS GOOD.
YOU GOT TO GO. THANK YOU. TAKE CARE.
YES. ITEM NUMBER TWO. LET'S DO THAT. YEAH.
I'M GOING TO MAKE A MINOR CHANGE. CHANGE TO THE SEQUENCE.
I'M GOING TO TAKE A DISCUSSION AND ACTION ITEMS.
[J. Discussion and Action Items (Part 1 of 2)]
ITEM NUMBER TWO. THAT IS J TWO. 82. DISCUSS, CONSIDER, AND ACT UPON RESOLUTION 2020 506.ESTABLISHING AN INTERLOCAL AGREEMENT FOR EMERGENCY MEDICAL SERVICES DATA BY, BY, AND BETWEEN DALLAS COUNTY ON BEHALF OF DALLAS COUNTY HEALTH AND HUMAN SERVICES AND THE TOWN OF SUNNYVALE, TEXAS, ON BEHALF OF THE SUNNYVALE FIRE DEPARTMENT CHIEF KYLE.
GOOD EVENING. MAYOR, COUNCIL, TOWN MANAGER AND STAFF.
YES. WE'D LIKE TO PROPOSE RESOLUTION 2020 506.
THIS IS BEING BROUGHT ON LARGELY DUE TO SENATE BILL 1319, WHICH CREATED A MANDATORY REPORTING OF CONTROLLED SUBSTANCES TO DALLAS COUNTY HEALTH OR TO YOUR OWN LOCAL HEALTH AUTHORITY.
ONCE THAT LOCAL HEALTH AUTHORITY HAS ESTABLISHED SOME TYPE OF MAPPING CAPABILITY, JUST TO GIVE A LITTLE BIT OF A TIMELINE. SEPTEMBER 2023 IS WHEN THE SENATE BILL WENT INTO EFFECT, BUT AT THAT POINT, DALLAS COUNTY WAS NOT READY YET TO START RECEIVING DATA.
WE WERE NOTIFIED THIS PAST NOVEMBER THAT THEY ARE NOW READY TO RECEIVE DATA.
THEY HAD BEEN DOING A TRIAL WITH DALLAS FIRE, AND THEY FELT LIKE THEY WERE CONFIDENT NOW TO START RECEIVING DATA FROM ALL THE EMS AGENCIES IN DALLAS COUNTY. I THEN REACHED OUT TO THEM TO MAKE THAT ARRANGEMENT, SEE WHAT EXACTLY THEY NEEDED, AND THEY ASKED, WELL, CAN WE MEET WITH YOU ABOUT SOMETHING ELSE IN THE PROCESS? AND I SAID, OKAY. SO IN DECEMBER, I HAD A MEETING WITH THEM AND THEY SAID WE WANTED TO.
POSSIBLE PANDEMICS OR OTHER THINGS BEFORE EARLY OF THEIR OCCURRING.
AND SO I SAID, OKAY, WELL, DO YOU HAVE AN ILA WRITTEN UP FOR THAT, THAT I CAN TAKE TO MY TOWN? AND THEY SAID, WE'RE WORKING ON IT. I SAID, OKAY.
SO IN JANUARY, THEY THEN CAME AND THEY MET WITH ALL OF THE CHIEFS OF DALLAS COUNTY AND MADE THE SAME REQUEST FROM ALL DEPARTMENTS THAT THEY WOULD LIKE TO RECEIVE NOT ONLY THE MANDATED DATA INCENTIVE BILL 1319, BUT ALSO OTHER DATA THAT WOULD HELP THEM IN BEING ABLE TO RECOGNIZE ANY PUBLIC HEALTH EMERGENCIES OR PUBLIC HEALTH CONCERNS.
SOME OF THE KEY POINTS OF IT IS THIS ILA NOT ONLY WILL MAKE US COMPLIANT WITH THE SENATE BILL BUT IT ALSO JUST HELPS US SUPPORT DALLAS COUNTY IN THEIR EFFORT TO RECOGNIZE PUBLIC HEALTH CONCERNS AND TO BE ABLE TO HOPEFULLY MEDIATE BEFORE THEY BECOME MORE WIDESPREAD.
[00:10:02]
THE DATA TRANSFER WOULD BE DONE BY PROGRAMING WITHIN OUR CURRENT ELECTRONIC PATIENT SYSTEM SOFTWARE.THE DATA WILL BE ENCRYPTED AND IT WILL BE DE-IDENTIFIED.
IT WON'T HAVE LIKE PATIENT NAMES OR THAT KIND OF STUFF.
AND IT'LL ONLY BE USED AS PERMITTED BY LAW AND THE ILA.
AND THEN THE REPORTS THAT ARE GENERATED, BECAUSE THEY WILL BE CREATED INTERNALLY AND WITHIN OUR SOFTWARE BY US, IT WILL ALLOW US TO MAKE CHANGES AS NEEDED FOR ANY FUTURE YOU KNOW, PANDEMIC EPISODES, SOMETHING NEW COME ABOUT.
THEN WE'LL HAVE THE ABILITY TO MAKE THAT CHANGE, TO PROVIDE THE DATA SO THAT DALLAS COUNTY CAN TRY TO RECOGNIZE WHAT MAY BE HAPPENING AND HOPEFULLY TAKE SWIFT ACTION TO MEDIATE. SO THAT'S HOW THE RESOLUTION CAME ABOUT AND WHAT IT WOULD ENTAIL AND WHY.
WE'RE REQUESTING YOUR PASSING OF THE RESOLUTION AND AGREEMENT WITH THE ILA.
THANK YOU, MISS KAYE. COUNCIL, HAVE ANY QUESTIONS FOR CHIEF KAYE? THANK YOU. LET ME TAKE PUBLIC COMMENTS. THIS IS THE TIME MEMBERS OF THE AUDIENCE MAY COME FORWARD AND SPEAK TO THE COUNCIL ON ITEM NUMBER ONE.
IF THERE'S ANYONE WHO WOULD LIKE TO COME FORWARD, YOU MAY DO SO AT THIS TIME. DAY TWO.
THANK YOU. ITEM NUMBER J2. NO ONE IS COMING FORWARD, SO I'M GOING TO CLOSE THE PUBLIC HEARING ON ITEM NUMBER J2. COUNCIL, DO YOU HAVE ANY OTHER QUESTIONS OR COMMENTS OR DISCUSSIONS? IF NOT, CAN I HAVE A MOTION WITH RESPECT TO J2 PLEASE? MOTION TO APPROVE J2. SECOND. MOTION MADE BY MR. ELDRIDGE. SECOND BY MR. ALLEN TO APPROVE J2 AS PRESENTED.
EVERYONE HEARD THE MOTION. ARE THERE ADDITIONAL DISCUSSIONS? IF NOT, ALL IN FAVOR SIGNIFY. ALL OPPOSED. MOTION PASSES SIX ZERO.
MR. CLARK IS ABSENT. HOPE YOU FEEL BETTER. THANKS FOR STICKING AROUND.
MY APOLOGIES FOR THIS DELAYED COUNCIL MEETING.
COUNCILMAN. I'M GOING TO BACK GO BACK TO THE TOP OF THE AGENDA.
THAT'S THE. CONSENT AGENDA ITEM. ITEM. WE HAVE ONE ITEM ON THE CONSENT AGENDA THAT'S CONSIDERED.
[I. Consent Agenda Items]
ACT UPON MINUTES FROM MARCH 10TH TOWN COUNCIL MEETING AND WOULD LIKE TO REMOVE THIS ITEM FROM THE CONSENT AGENDA.IF NOT, CAN I HAVE A MOTION ON THE CONSENT AGENDA ITEM I1, PLEASE.
MOTION TO APPROVE I ONE SECOND. MOTION MADE BY MR..
SECOND BY DOCTOR WOODROW TO APPROVE ITEM NUMBER I1 AS PRESENTED.
EVERYONE HEARD THE MOTION. ALL IN FAVOR SIGNIFY.
ALL OPPOSED. MOTION PASSES SIX. OH, MR. CLARK IS ABSENT.
GOING TO THE NEXT ITEM. DISCUSSION ACTION ITEM ITEM NUMBER J1.
[J. Discussion and Action Items (Part 2 of 2)]
DISCUSS. CONSIDER AND ACT. UPON AWARDING AN ENGINEERING DESIGN CONTRACT TO GRANTHAM AND ASSOCIATES, LLC IN THE AMOUNT OF 235,820 FOR FLOODPLAIN MODELING AND ENGINEERING.DESIGN OF EROSION CONTROL MEASURES TO STABILIZE STREAM EROSION ON TRIBUTARY SIX IN THE FALLS.
ADDITION. THANK YOU. MAYOR, MAYOR AND COUNCIL MATT HOLZAPFEL, TOWN ENGINEER.
AND THIS IS PRIMARILY FOR FLOODPLAIN MODELING AND ENGINEERING ASSOCIATED WITH FIXING THE EROSION THAT WE'RE SEEING CURRENTLY ON WHAT THEY CALL TRIBUTARY SIX. THAT'S AFFECTING THE TRAILS. THE FALLS ADDITION TRAIL.
THE TO GIVE A LITTLE BIT OF BACKGROUND, THE THE FALLS ADDITION WAS BUILT IN TWO PHASES.
THE FIRST PHASE OF INFRASTRUCTURE WAS COMPLETED IN JUNE OF 2002, AND THEN THE SECOND PHASE WAS COMPLETED IN THE SUMMER OF 2016. SO THE SECOND PHASE WAS QUITE A BIT AFTER THE FIRST PHASE.
THERE IS A TRAIL THAT WAS BUILT WITH THOSE PHASES THAT IS IN AN ENCORE EASEMENT THAT IS ON THE EAST OR, EXCUSE ME, THE WEST SIDE OF THAT SUBDIVISION RUNNING NORTH TO SOUTH.
AND IT ROUGHLY PARALLELS WHAT IS KNOWN AS TRIBUTARY SIX OF LONG CREEK.
TRIBUTARY SIX OF LONG CREEK IS A FEMA MAPPED FLOODPLAIN TRIBUTARY, SO IT IS ON OFFICIAL FEMA MAPS.
IT HAS BEEN EXPERIENCING BECAUSE OF CHANGES IN THE WATERSHED UPSTREAM DEVELOPMENT AND THINGS OF THAT NATURE THAT THAT TRIBUTARY IS EXPERIENCING WHAT THEY CALL HEAD CUTTING, GULLY EROSION.
WELL, THERE ARE SOME EXHIBITS THAT ARE IN YOUR PACKET TOWARDS THE END OF YOUR PACKET FOR THIS ITEM.
[00:15:05]
BUT BASICALLY, IF YOU LOOK AT OLD AERIAL PHOTOGRAPHS, YOU CAN SEE THE STARTING OF THAT GULLY.AND OVER THE LAST COUPLE OF YEARS, IT'S PROGRESSED VERY RAPIDLY UPSTREAM.
WE STARTED MONITORING IT AT THAT POINT IN THE SPRING OF 2024.
THE EROSION THAT GOT GOTTEN CLOSE ENOUGH TO THE TRAIL THAT THE TOWN TOOK ACTION TO CLOSE THE TRAIL IN ORDER TO SAFEGUARD THE TRAIL USERS, TO MAKE SURE THEY WEREN'T USING THE TRAIL NEAR THAT VERY STEEP AND DEEP DROP OFF THAT WAS RIGHT ADJACENT TO THE TRAIL.
WE STARTED NEGOTIATIONS RELATIONS WITH THE HOA AT THAT TIME, WHO WHICH WAS THEN CURRENTLY OPERATED BY TED LYONS, WHO WAS STILL IN THE MANAGEMENT OF THE DEVELOPER AT THAT TIME IN 2024, A TRANSITION FROM THE HOA BEING RUN AND MANAGED BY THE DEVELOPER TO AN ELECTED BOARD OF THE RESIDENTS OF THE FALLS EDITION.
WE STARTED AGAIN NEGOTIATING WITH THEM. IT QUICKLY BECAME APPARENT THEY HAD NEITHER THE TECHNICAL EXPERTISE NOR THE FINANCIAL CAPACITY TO AFFECT DESIGN AND BUILD EROSION CONTROL THAT WOULD REPAIR THE DAMAGE TO THAT STREAM, STABILIZE IT, AND PUT THE TRAIL BACK IN OPERATION. THERE WAS A NUMBER OF CONVERSATIONS WITH COUNCIL AND STAFF.
DURING THAT TIME, FOLLOWING THOSE DISCUSSIONS WITH THE HOA AND COUNCIL MADE THE DECISION BECAUSE IT WAS A MAJOR TRAIL IN THE TOWN'S TRAIL NETWORK. THAT THE TOWN WOULD TAKE ON THE RESPONSIBILITY OF DESIGNING A REPAIR.
AND BUILDING THE FIX TO THAT EROSION AND PUTTING THE TRAIL BACK IN SERVICE.
SO TOWN STAFF THEN STARTED NEGOTIATING WITH GRANTHAM AND ASSOCIATES TO DEVELOPING A DETAILED SCOPE OF SERVICES, WHICH IS IN YOUR PACKET. IT'S AN EIGHT PAGE SCOPE OF SERVICES THAT STARTS ON PAGE 81.
TO BASICALLY DO THE NECESSARY FEMA FLOODPLAIN MODELING AND COME UP WITH DESIGN ALTERNATIVES TO REPAIR THE EROSION, STABILIZE THE CREEK, AND TO REPAIR THE TRAIL.
MODELING HAS SOME VERY COSTLY TECHNICAL REQUIREMENTS.
THOSE MODELS THEN HAVE TO BE SUBMITTED TO FEMA FOR THEIR REVIEW AND APPROVAL, AND ONCE THEY REVIEW IT AND GIVE APPROVAL, THEY ISSUE WHAT THEY CALL A CONDITIONAL LETTER OF MAP REVISION, BASICALLY MEANING THIS WHAT YOU'VE PROPOSED MEETS OUR TECHNICAL REQUIREMENTS. IT BASICALLY GIVES US PERMISSION TO GO AHEAD AND BUILD THOSE REQUIREMENTS OR THOSE PROPOSED PLANS.
ONCE WE'RE DONE WITH THE WORK, THEN WE HAVE TO SUBMIT A FORMAL LETTER OF MAP REVISION.
AND AGAIN, WE HAVE TO TAKE BASICALLY AS BUILT PLANS.
BOTH THOSE PROCESSES TAKE A LONG TIME. AND THERE'S ALSO INVOLVED IN THAT PROCESS THE POTENTIAL OR THE NEED TO GET A CORPS OF ENGINEERS WETLAND PERMIT AS WELL. ALL THIS PERMITTING PROCESS, THE TURNAROUND, ONCE WE HAVE OUR MODEL COMPLETED AND SUBMITTED TO FEMA, ASKING FOR THAT CONDITIONAL LETTER OF MAP REVISION, TYPICALLY TAKES A 4 TO 6 MONTH TURNAROUND BEFORE THEY GIVE US PERMISSION TO PROCEED WITH CONSTRUCTION. THE WETLAND PERMITTING MAY TAKE EVEN LONGER.
WE'RE HOPING WE CAN GET THIS UNDER WHAT THEY CALL A NATIONWIDE PERMIT, WHICH IS KIND OF A TEMPLATE TYPE PERMIT THAT ALLOWS SMALLER PROJECTS TO PROCEED WITHOUT A INDIVIDUAL PERMIT, WHICH CAN TAKE QUITE SOME TIME.
WE BELIEVE IN LOOKING AT WHAT WE'RE DOING HERE, THAT WE PROBABLY WILL QUALIFY FOR A NATIONWIDE PERMIT, WHICH WOULD SHORTEN THE WETLAND PERMIT TIME TO SOMETHING AROUND 3 TO 4 MONTHS.
NOT IF IT'S AN INDIVIDUAL PERMIT. IT CAN TAKE UP TO TWO YEARS TO GET A PERMIT.
THEIR SCOPE OF SERVICES IS VERY DETAILED. IT DOES INCLUDE A $17,000 DOLLARS WORTH OF FEMA REVIEW FEES THAT HAVE TO BE PAID, THAT THEY'VE ACTUALLY PUT THAT INTO THEIR CONTRACT.
AND SO THEY'LL BE PAYING THAT AND BEING REIMBURSED THROUGH THE CONTRACT.
THE COST OF JUST THE FLOODPLAIN MODELING AND THE ASSOCIATED ENVIRONMENTAL CLEARANCES AND SO FORTH,
[00:20:03]
THAT IS NECESSARY FOR THIS IS ROUGHLY $80,000 OF THE CONTRACT.SO THE BASIC DESIGN FOR WHAT WE'RE DOING AS FAR AS BUILDING A STRUCTURAL PROBABLY A DROP STRUCTURE OR SOMETHING LIKE THAT TO STABILIZE THE THE CREEK IS, IS ROUGHLY 120,000 SOMETHING OF THAT NATURE.
PLUS THE PUTTING BACK THE TRAIL ITSELF. MOST OF THE THE REST OF THIS CONTRACT IS FOR THE FEMA MODELING, THE WETLAND PERMITTING AND THE FEMA REVIEW FEES THAT ARE NECESSARY.
ANY QUESTION, MR. HAUSHOFER? MR. FINCH, I HAVE A FEW QUESTIONS.
YES, SIR. SO WE GO BACK TO I REMEMBER DISCUSSING THIS.
I HONESTLY COUNSEL I DON'T REMEMBER THAT WE DECIDED WHAT WE WERE GOING TO DO WITH THIS.
SO A COUPLE OF QUESTIONS, MAYBE FOR YOU. YES, SIR.
AND MAYBE FOR LEGAL. SO THIS IS A THIS IS NOT SOMETHING THE TOWN OWNS.
THIS IS BASICALLY IT BELONGS TO THE HOA. CORRECT.
IT DOES BELONG TO THE HOA. IT'S ONE OF THEIR OPEN SPACE LOTS.
THE TOWN DOES HAVE A DRAINAGE EASEMENT THAT OVERLAYS THESE OPEN SPACE LOTS.
AND PER THE HOA AGREEMENT AND THE COVENANTS IN THERE, THE TOWN DOES HAVE AN OPTION TO TAKE OVER OWNERSHIP OF THESE LOTS IF WE SO DESIRE. THERE'S NO OBLIGATION TO DO SO.
IT'S THE OPTION TO DO SO. BUT THERE'S A 20 YEAR TIME FRAME, I THINK, FROM THE FILING OF THE LAST PLAT, WHICH WAS 2016. IN ORDER TO TAKE THESE OVER. SO IT'S KIND OF AN OPEN ENDED OPTION.
NO OBLIGATIONS. SO IF WE IF WE EXPEND TAXPAYER FUNDS ON THIS, DO WE HAVE TO TAKE OWNERSHIP OF IT? NO, WE WOULD NOT. SO WE CAN FIX IT AND MOVE ON.
I BELIEVE, SIR, I BELIEVE THE DRAINAGE EASEMENT THAT OVERLAYS THESE HOA OWNED LOTS.
THE OPEN SPACE GIVES US THE RIGHT TO DO THAT.
IF YOU READ THE COVENANT IN THE PLATS, IT GIVES THE TOWN BASICALLY BLANKET AUTHORITY TO DO WHAT WE NEED TO TO MAINTAIN DRAINAGE FACILITIES WITHIN THOSE EASEMENTS. AND SO IF WE HAD OTHER PLACES IN TOWN THAT A HOA HOA OWNED. LAND CAME UNDER THE SAME TYPE OF SITUATION.
I THINK I WANT TO ASK THIS QUESTION BECAUSE WHAT I'M WORRIED ABOUT IS THAT, OKAY, ARE WE SETTING PRECEDENT HERE NOW? IF THERE'S AN HOA OWNED LAND, THERE'S AN HOA PROBLEM WITH SOMETHING THEY OWN? OR ARE WE NOW GOING TO BE RESPONSIBLE? ARE WE SETTING PRECEDENT TO SAY, OH, WE'RE GOING TO TAKE CARE OF IT BECAUSE YOU CAN'T AFFORD IT? I THINK WHAT'S SPECIFIC TO THIS SITE IS THE DRAINAGE AND THE ABILITY THAT THE CITY HAS, OR THE REQUIREMENT THAT THE CITY HAS WITHIN THE DRAINAGE TO MAINTENANCE, THAT AND ALSO THAT THE OPTION FOR THE CITY TO OWN THAT PROPERTY IS, IS ASIDE FROM THAT, SO THAT THE DRAINAGE EASEMENT AND THE REQUIREMENT FOR THE MAINTENANCE THERE ALLOWS US TO MAINTAIN THAT DRAINAGE EASEMENT.
AND IF I MAY ADD TO THIS MAYOR PRO TEM, THE THE TRAIL THAT WE CONNECTED, WE BUILT ON TRIP IS CONNECTED TO THIS TRAIL, WHICH THIS IS A TRAIL THAT CONNECTS UP TO THE STONEY CREEK TRAIL.
SO THERE'S A COMPELLING PUBLIC INTEREST THAT THE TRAIL WE JUST BUILT WILL NO LONGER BE CONNECTED TO THE OTHER SUBDIVISIONS AS WE INTENDED, IF THIS ISN'T FIXED. AND SO AGAIN, YOU KNOW, IT'S A UNIQUE SITUATION COMPARED TO ANOTHER, ANOTHER WE HAVE IN TOWN. THANK YOU. IT'S JUST A LARGE EXPENDITURE. AND I JUST WANT TO MAKE SURE THAT. RIGHT.
YOU KNOW, I THINK THAT WAS THE KEY THAT I TOOK AWAY FROM THE DISCUSSIONS OF COUNCIL IS THAT WE DO HAVE SIMILAR TYPE EASEMENTS OVER OTHER HOA OWNED LANDS. THAT WOULD GIVE US THE OPTION OF DOING THIS.
AND IT DOESN'T JUST SERVE THE FALLS EDITION, IT SERVES A WIDE VARIETY OF USERS ON THE TRAIL.
WHEN WE TRIED TO CLOSE THE TRAIL, IT BECAME VERY APPARENT IT WAS A REGIONAL TRAIL BECAUSE THERE WAS JUST A FLOOD OF PEOPLE, BICYCLISTS AND WALKERS THAT THAT WENT AROUND OUR ATTEMPTS TO TRY AND CLOSE THE TRAIL.
[00:25:06]
SO WE KNOW IT'S EXTREMELY HEAVILY USED, AND IT'S NOT JUST USED BY THE HANDFUL OF HOMEOWNERS THAT ARE IN THE FALLS EDITION, BUT IS USED BY THE THE PUBLIC IN GENERAL FOR THE GREATER GOOD.YEAH, THE GREATER GOOD. AND TO THAT, THE FALLS ACTUALLY DOESN'T CONNECT TO THIS TRAIL.
NOT ANYWAYS BY CONCRETE. SO THAT'S ONE OF THE WEIRD THINGS.
IT'S IN THE FALLS HOA. BUT YET THE FALLS DOESN'T CONNECT TO IT.
SO I KNOW IT'S THE STRANGEST THING THE DEVELOPER PUT IT IN.
THERE'S NO CONCRETE THAT CONNECTS IT. THAT IS TRUE.
JUST GRASS BETWEEN THAT. SO WE'VE DISCUSSED THIS MANY TIMES.
I'VE LAID OUT PLANS BEFORE WITH STAFF TO DISCUSS CONNECTING IT TO THE FALLS.
IT'S PART OF LIKE THE GREATER TRAILS PLAN. SO THAT'S THAT PIECE ANYWAYS.
SO QUESTION FOR YOU, MATT. YES, SIR. SORRY, I MAY HAVE MISSED IT.
WHAT WAS THE TIMELINE FOR TOTAL CONSTRUCTION? IT BECAUSE OF THE THE TIME IT WOULD TAKE TO GET THE PERMITTING.
I THINK IT'S GOING TO BE AT LEAST 12 MONTHS BEFORE WE CAN START CONSTRUCTION.
WE WE SHOULD FINISH THE DESIGN PRIOR TO THAT.
THE CONTRACT DOES ALLOW THEM TO LOOK AT TWO DIFFERENT OPTIONS.
WE'D HAVE TO LOOK AT WHERE WE WOULD PUT THAT.
SO WITH THE MODELING WE'RE GOING TO LOOK AT THE ANALYSIS.
AND SO WE'LL LOOK AT A COUPLE OF OPTIONS. AND IT DOES INCLUDE LOOKING AT BOTH OF THOSE OPTIONS.
GOOD. I GOT A QUESTION FOR LEGAL SINCE I LIVE IN THE FALLS AND I'M A MEMBER OF THE HOA, SHOULD I RECUSE MYSELF FROM THIS VOTE? THAT'S A GOOD QUESTION. LET ME THINK ABOUT THAT. THINK ABOUT IT. YOU GOT A MINUTE? I THINK WE GOT SOME MORE QUESTIONS.
ARE THERE ADDITIONAL QUESTIONS FOR MR. HOBSON? OKAY, YOU MAY TAKE A SEAT.
LET ME LET ME OPEN UP FOR PUBLIC COMMENTS. OKAY.
AT THIS TIME, LET ME OPEN UP FOR PUBLIC COMMENTS ON ITEM NUMBER J TWO. IF THERE'S ANYONE WHO WOULD LIKE TO COME FORWARD. I'M SORRY J ONE. IS THERE ANYONE WHO WOULD LIKE TO COME FORWARD AND SPEAK TO THE COUNCIL ON J ONE? YOU MAY DO SO AT THIS TIME.
NO ONE IS COMING FORWARD. SO WE'RE GOING TO CLOSE THE PUBLIC COMMENTS. OKAY. COUNCIL ARE THERE ADDITIONAL DISCUSSIONS. HAVE YOU THOUGHT ABOUT IT, HEATHER? NO, DOCTOR WOODROW. TAKE PLENTY OF TIME. YES I THINK IT WOULD BE GOOD TO VOLUNTARILY RECUSE YOURSELF.
I LIKE THAT I'LL DO THAT. I'LL TAKE THE THE PRESSURE OFF OF HEATHER.
WELL, BUT IF YOU VOLUNTEER, IF THERE'S NOT. SO IF YOU VOLUNTARILY RECUSE YOURSELF AND THERE IS NOT A LEGITIMATE CONFLICT, THEN IT COUNTS AS A NO VOTE POTENTIALLY.
SO LET ME JUST CHECK REALLY QUICK. OKAY. IF THERE'S A CONFLICT.
CONFLICT OF INTEREST. CORRECT. IS IT A LONG FORM? NO. OKAY. GOOD.
BECAUSE IF. YOU HAVE A COMMON OWNERSHIP OF FAIR MARKET VALUE.
YEAH. PERSON HAS A SUBSTANTIAL INTEREST IN I SAY, MR. FINCH, I SAY, MAY I ASK A QUESTION? I DON'T HAVE A QUESTION.
I JUST HAVE A COMMENT. I, I AM VERY I WORRY ABOUT UNINTENDED CONSEQUENCES.
RIGHT? AND SO WHILE I AM SYMPATHETIC TO THE FACT THAT WE HAVE A TRAIL THAT SERVES A LOT OF THE COMMUNITY, I THINK IF WE LOOK AT OUR DEVELOPMENT PLANS AND OUR HOA'S, I THINK THERE ARE MANY TRAILS THAT SERVE THE COMMUNITY.
I AGREE THAT THIS IS A HEAVILY USED TRAIL. AGAIN, WE'RE PAYING FOR THE SINS OF DEVELOPMENT, RIGHT? AND SO THE DEVELOPER AND SO I AM CONCERNED ABOUT THIS, I DO.
EVEN THOUGH I, I HEAR THE EXPLANATIONS REGARDING WHY THIS IS UNIQUE.
SOMETIMES THAT GETS LOST IN TRANSLATION AND INTERPRETATION OVER TIME.
RIGHT? AND SO I JUST WANT TO GO ON RECORD AND SAY THAT I, I HAVE CONCERNS ABOUT THIS JUST BECAUSE OF WHAT WE'RE SETTING GOING FORWARD, ESPECIALLY WHEN WE POTENTIALLY MAY HAVE OTHER ISSUES THROUGHOUT TOWN.
BECAUSE OF POOR DEVELOPMENT OR BECAUSE THINGS WEREN'T REINFORCED CORRECTLY OR YOU KNOW, AND THEN WE HAVE THESE TRAILS THAT ARE NOW PUBLIC USE THAT NOW CREATE A NEED FOR THE TOWN TO COME IN AND SPEND. WE'RE TALKING 235,000 TAXPAYER DOLLARS.
[00:30:01]
BY THE TIME IT'S DONE, IT'LL BE 280, PROBABLY.AND SO I JUST I JUST HAVE CONCERNS ABOUT THIS.
SO THAT'S ALL I'LL SAY ABOUT IT. I. CAN MAKE THAT LOUD. SPEAK ON THE MICROPHONE IF YOU WANT TO.
HEATHER. YES. AND BECAUSE OF YOUR PROPERTY OWNERSHIP INTEREST IN BEING A MEMBER OF THE HOA, THEN I WOULD ADVISE THAT YOU WOULD RECUSE YOURSELF FROM THAT.
PUSH AWAY. OKAY. ARE WE GOOD TO GO FORWARD OR SHOULD WE NEED TO FILL UP SOME FORM SO WE'RE GOOD.
OKAY. OKAY. COUNCIL ARE THE ADDITIONAL DISCUSSIONS OR QUESTIONS ON ITEM NUMBER J1? IF NOT, I CALL FOR A MOTION. YOU.
KNOW ITEM NUMBER J1. IS THERE A MOTION ON J1? MAY I MAKE A MOTION TO APPROVE ITEM J1 AS PRESENTED? MOTION MADE BY MR. ALLEN TO APPROVE ITEM NUMBER 11.
IS THERE A SECOND? MOTION MADE BY MR. ALLEN TO APPROVE ITEM NUMBER J1. IS THERE A SECOND? I KNOW THIS SEEMS COUNTERINTUITIVE, BUT I'M GOING TO SECOND THE MOTION.
MOTION MADE BY MR. ALLEN, SECONDED BY MAYOR PRO TEM FINCH TO APPROVE ITEM NUMBER J ONE.
EVERYONE HEARD THE MOTION. ARE THERE ADDITIONAL DISCUSSIONS? ALL IN FAVOR SIGNIFY. MOTION PASSED FIVE ZERO.
MR. ELDRIDGE, RECUSE HIMSELF, AND MR. CLARK IS ABSENT.
OKAY. ITEM NUMBER J3. THAT'S THE MAYOR AND COUNCIL.
REQUEST FOR FUTURE STAFF UPDATES. AS AN AGENDA ITEM, I HAVE I HAVE TWO ITEMS. SO THE BRANCH BRIDGE, ROAD BRIDGE, DUCK CREEK, ACCORDING TO OUR.
I BELIEVE IT'S SUPPOSED TO START CONSTRUCTION.
IN FEBRUARY 2025. I'D LIKE TO GET A STATUS ON IT.
THERE ARE DELAYS. I'D LIKE TO BE NOTIFIED. THE SECOND THING IS.
SUPPOSED TO GO ON A BID IN FEBRUARY 2025 AND CONSTRUCTION BEGINNING APRIL 2025.
I'D LIKE TO GET A STATUS ON IT. THOSE TWO ARE.
THE OTHER THIRD THING IS THAT REPORT IS REALLY BAD SHAPE.
SO I KNOW THERE'S A LONG TERM PLAN WHICH TAKES A YEAR OR TWO.
I WANT TO GET SOME SOME THOUGHTS ON WHAT CAN WE DO TEMPORARILY TO FILL SOME POTHOLES OR SOMETHING.
THE TRIP ROAD TRIP. AND REBECCA, IT'S A REALLY, REALLY BAD SHAPE TO DRIVE ON.
I GOT SOME ELDERLY FAMILIES DRIVING, LIVING ON TRIP, AND IF WE DON'T WANT TO COME TO THE COUNCIL, WE WANT TO TALK ABOUT IT. SO THREE ITEMS, ADDITIONAL AGENDA ITEMS. OKAY. IF NOT, I'M GOING TO CLOSE THAT ITEM. COUNCIL, CAN I HAVE A MOTION TO ADJOURN TO EXECUTIVE SESSION PURSUANT TO SECTION.
[K. Executive Session]
MOTION TO ADJOURN EXECUTIVE SESSION. SECOND SECTION PASSED INTO 551.ECONOMIC DEVELOPMENT. WHO MADE THE MOTION? LARRY.
SECOND. MOTION MADE BY MR. ALLEN. SECOND. BY MR..
MR. FINCH TO ADJOURN THE EXECUTIVE SESSION. EVERYONE HEARD THE MOTION.
ARE THERE ADDITIONAL DISCUSSIONS? ALL IN FAVOR? MOTION PASSED.
SIX OR TIME IS 846. WE ARE IN EXECUTIVE SESSION.
ARE YOU READY? YES, SIR. OKAY, NOW. NOW IS NOT 910.
[L. End Executive Session]
WE ARE BACK IN OPEN SESSION. I CAN CONFIRM THAT AS A RESULT OF THE EXECUTIVE SESSION, NO ACTION NEEDS TO BE TAKEN.WITH THAT COUNCIL, CAN I HAVE A MOTION TO ADJOURN? MOTION TO ADJOURN. SECOND.
MOTION MADE BY MR. LEE. SECOND BY MR. FINCH. ALL IN FAVOR SIGNIFY.
MOTION PASSED. SIX ONE. MEETING IS ADJOURNED. TIME IS 910.
NINE. 11.
* This transcript was compiled from uncorrected Closed Captioning.